Here is the list of fields in the /etc/passwd file:

As mentioned before, one can edit this file directly. But there are more elegant ways to apply changes, which are described in Section 8.4.3, “Modifying an Existing Account or Password”.

The /etc/shadow file contains the following fields:

One can expire passwords using this file or set the time until the account is disabled after the password has expired.

The following commands allow modification of the information stored in specific fields of the user databases: passwd permits a regular user to change their password, which in turn, updates the /etc/shadow file (chpasswd allows administrators to update passwords for a list of users in batch mode); chfn (CHange Full Name), reserved for the super-user (root), modifies the GECOS field. chsh (CHange SHell) allows the user to change their login shell; however, available choices will be limited to those listed in /etc/shells; the administrator, on the other hand, is not bound by this restriction and can set the shell to any program of their choosing.

Finally, the chage (CHange AGE) command allows the administrator to change the password expiration settings (the -l user option will list the current settings). You can also force the expiration of a password using the passwd -e user command, which will require the user to change their password the next time they log in.

Besides these tools the usermod command allows to modify all the details mentioned above.

You may find yourself needing to “disable an account” (lock out a user), as a disciplinary measure, for the purposes of an investigation, or simply in the event of a prolonged or definitive absence of a user. A disabled account means the user cannot login or gain access to the machine. The account remains intact on the machine and no files or data are deleted; it is simply inaccessible. This is accomplished by using the command passwd -l user (lock). Re-enabling the account is done in similar fashion, with the -u option (unlock). This, however, only prevents password-based logins by the user. The user might still be able to access the system using an SSH key (if configured). To prevent even this possibility you have to expire the account as well using either chage -E 1user or usermod -e 1 user (giving a value of -1 in either of these commands will reset the expiration date to never). To (temporarily) disable all user accounts just create the file /etc/nologin.

You can disable a user account not only by locking it as described above, but also by changing its default login shell (chsh -s shell user). With the latter changed to /usr/sbin/nologin, a user gets a polite message informing that a login is not possible, while /bin/false just exits while returning false. There is no switch to restore the previous shell. You have to get and keep that information before you change the setting. These shells are often used for system users which do not require any login availability.

Groups are listed in the /etc/group file, a simple textual database in a format similar to that of the /etc/passwd file, with the following fields:

The addgroup and delgroup commands add or delete a group, respectively. The groupmod command modifies a group's information (its gid or identifier). The command gpasswd group changes the password for the group, while the gpasswd -r group command deletes it.